NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST THE ADDITION OF
INFORMATION TO A PUBLICLY AVAILABLE INTERNET WEBSITE
Any affected person has a right to request that a County Recorder or Clerk of the Court add information to a publicly available Internet website if that information involves the identity of a respondent against whom a final judgment for an injunction for the protection of a minor under s. 741.30, s. 784.046, or s. 784.0485 is entered, unless the respondent is a minor. The request must be in writing and contain the case number. To make a request contact the Clerk’s Office by mail or in person at 20 N. Main Street, Room 165, Brooksville, FL 34601 or 7405 Forest Oaks Boulevard, Spring Hill, FL 34606, or by email at PublicRecordsRequests@hernandoclerk.org.
NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST REMOVAL OF
CERTAIN CHAPTER 119 INFORMATION OR RECORDS
Any person has a right to request that a county recorder remove, from a publicly available Internet website, information made exempt from inspection or copying under s.119.071 or an image or copy of a public record, including an Official Record, if that image or copy is of a military discharge; death certificate, or a court file, record or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules. However, grantor, grantee or party names may not be removed from the Official Records index. Requests must be notarized, state the statutory basis for removal, and confirm the individual’s eligibility for the exemption. To make a request contact the Clerk’s Office by mail or in person at 20 N. Main Street, Room 165, Brooksville, FL 34601 or 7405 Forest Oaks Boulevard, Spring Hill, FL 34606, or by email at PublicRecordsRequests@hernandoclerk.org.
The Recording Department is in charge of recording all court judgments, liens, marriage licenses, mortgages, plats, and tax deeds for the Hernando County Book of Official Records.
All Official Records and associated images from 1983 to present can be accessed through our Official Records search.
If you would like to submit a record request you may do so via telephone, email, regular mail, or in person, by submitting a written request and the appropriate fee to the address below. Please be aware there is a 3.5% non-refundable transaction fee if paying by credit card.
For further questions regarding requests for copies or record searches in Hernando County, please contact the Recording Division at (352) 540-6768 or 20 North Main Street, Room 165, Brooksville, FL 34601.
Rules for Recorded Documents
Since changes cannot be made once an instrument is recorded, please do the following when preparing instruments for recording:
- Use clear, black print or typing for best reproduction or photographing;
- Reserve a 3-inch square at the top right-hand corner of the first page and a 1-inch by 3-inch space at the top right-hand corner of each subsequent page for use by the Clerk;
- Date the body of the instrument;
- List the mailing addresses of the grantee and grantor, if a transfer of interest in real estate;
- Affix the name and address of the person to whom the instrument is to be returned on the front of the instrument;
- Print, type or stamp on the face of the instrument in a legible manner the name and address of the person who prepared the instrument on all instruments by which the title to real estate or any interest therein or lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of. (Instruments executed or acknowledged outside of the State, or before January 1, 1968, are exempt.);
- Include a description of the real or personal property, if any;
- Verify signatures agree with names in the body of the instrument and that they are legible and correctly spelled. Names must be printed, typed or stamped below the signatures;
- Verify signatures are attested by two witnesses for transfer of any property. Names must be printed, typed or stamped below signatures;
- Verify the acknowledgement of person(s) executing the instrument;
- Verify the notary public seal, form of identification, printing of notary’s name and expiration date of notary commission;
- Verify the corporate seal, if applicable;
- Address envelopes to the attention of the Recording Division, Room 165, to ensure fast and efficient handling of mail transactions; and
- Include a self-addressed stamped return envelope with all documents sent for recording. The envelope is required and should be sufficient in size and should have adequate postage affixed to accommodate the quantity of documents submitted.
E-Recording
We are excited to accept electronic recording (E-Recording) of land record documents with four different industry partners: Simplifile, CSC, ePN, and Indecomm.
Customers including title companies, banks, attorney’s, lien filers, and others who submit documents to the clerk of court’s office for recording can now do so electronically, saving time and money on mailing expenses.
Benefits of E-Recording
- Documents recorded in minutes
- Avoid mailing costs, traffic and wasted time
- Eliminate check writing expenses and payment errors
- Increase effectiveness and efficiency
- Shorten the recording gap
- Streamline your workflows
All you need is a computer, scanner and Internet connection.
For more information or to get started with E-Recording, visit the following websites:
Recording Fee Schedule
Intangible Tax, Class "C", on Real Estate Mortgages
This tax must be paid before the Clerk can accept any mortgage for record, and applies only to mortgages, agreement or contract for deeds, deeds of trust or other liens pertaining to real property:
- Rate on the amount of the mortgage or the amount financed Amount is computed to the nearest cent: 2 mills (.002) per dollar
State Documentary Tax Stamps:
| Service | Fee |
|---|---|
| Documentary Stamp Tax Rate per F.S. 201.02 – Consideration applies to the full consideration, including existing mortgages | $0.70 per $100.00; $0.70 minimum on all deeds |
| If a 3-inch square is not provided at the top right-hand corner, there will be a fee for recording an additional page | $8.50 |
State Stamps on Mortgages, Chattel Mortgages, Financing Statements, Security Agreements, Promissory Notes, and Written Obligations to Pay Money (F.S. 201.08)
| Service | Fee |
|---|---|
| Rate of tax on the total amount of note or obligation (On installment notes the tax should be computed on the amount financed) | $0.35 per $100.00, or fraction thereof |
| On Agreement and Contract for Deeds, Conditional Bills of Sale, Retain Title Contracts, etc., on the unpaid balance remaining after down payment | $0.35 per $100.00, or fraction thereof |
| On Agreement for Contract for Deeds, pay Documentary Stamp Tax of the total consideration | $0.70 per $100.00 |
The Service charge for Recording all recordable instruments pertaining to Real and Personal Property and any other Miscellaneous papers by photographic process is as follows:
| Service Charges for Recording | Fee |
|---|---|
| One Page Instrument, 8 1/2″ x 14″ | $10.00 |
| Each Additional Page | $8.50 |
| Examining, Certifying and Recording Plats | |
| – One Page | $30.00 |
| – Each Additional Page | $15.00 |
| For indexing instruments recorded in the official records, which contain more than four (4) names, per additional name | $1.00 |
| Issuing a Clerk’s Certificate | $7.00 |
| Application Fee | $60.00 |
| For disbursement of excess proceeds of tax deed sale, first $100.00 or a fraction thereof | $10.00 |
| Recording a Notice of Lis Pendens | |
| – First Page | $5.00 |
| – Each Additional Page | $4.00 |
| Miscellaneous Service Charges | Fee |
|---|---|
| Copies of instruments in public records, by photographic process, of not more than 14″ x 8 1/2″, per page | $1.00 |
| Copies of instruments in public records, by photographic process, of more than 14″ x 8 1/2″, per page | $5.00 |
| Copies of instruments in public records by means other than photographic process, per page | $6.00 |
| Certifying copies | $2.00 |
| Searching of records, per name, each year | $2.00 |
| Recording a Certificate of Discharge, Separation, or Service of Veterans (DD 214) | No Charge |
| Preparing an Affidavit of Domicile, includes oath, administering, attesting and sealing | $8.50 |
| Recording an Affidavit of Domicile (1 page) | $10.00 |
| Oath, administering, attesting and sealing, not otherwise provided for herein | $3.50 |
| Home Solicitation Permit | $124.00 |
| Microfilm copies of public records: | |
| – 16mm 100′ microfilm roll | $42.00 |
| – 35mm 100′ microfilm roll | $60.00 |
| – Microfiche, per fiche | $3.50 |