Recording Information

The Recording Department is in charge of recording all court judgments, liens, marriage licenses, mortgages, plats and tax deeds for the Hernando County Book of Official Records.

All Official Records and associated images from 1983 to present can be accessed through our Official Records search.
If you would like to submit a records request you may do so via telephone, fax, email, regular mail, or in person, by submitting a written request and the appropriate fee to the address below. Please be aware there is a 3.5% non-refundable transaction fee if paying by credit card.

For further questions regarding requests for copies or record searches in Hernando County, please contact the Recording Division at (352)540-6768 or 20 North Main Street, Room 362, Brooksville, FL 34601.

Rules for Recorded Documents

Since changes cannot be made once an instrument is recorded, please do the following when preparing instruments for recording:

  • Use clear, black print or typing for best reproduction or photographing;
  • Reserve a 3-inch square at the top right-hand corner of the first page and a 1-inch by 3-inch space at the top right-hand corner of each subsequent page for use by the Clerk;
  • Date the body of the instrument;
  • List the mailing addresses of the grantee and grantor, if a transfer of interest in real estate;
  • Affix the name and address of the person to whom the instrument is to be returned on the front of the instrument;
  • Print, type or stamp on the face of the instrument in a legible manner the name and address of the person who prepared the instrument on all instruments by which the title to real estate or any interest therein or lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of. (Instruments executed or acknowledged outside of the State, or before January 1, 1968, are exempt.);
  • Include a description of the real or personal property, if any;
  • Verify signatures agree with names in the body of the instrument and that they are legible and correctly spelled.  Names must be printed, typed or stamped below the signatures;
  • Verify signatures are attested by two witnesses for transfer of any property.  Names must be printed, typed or stamped below signatures;
  • Verify the acknowledgement of person(s) executing the instrument;
  • Verify the notary public seal, form of identification, printing of notary's name and expiration date of notary commission;
  • Verify the corporate seal, if applicable;
  • Address envelopes to the attention of the Recording Division, Room 362, to ensure fast and efficient handling of mail transactions; and
  • Include a self-addressed stamped return envelope with all documents sent for recording.  The envelope is required and should be sufficient in size and should have adequate postage affixed to accommodate the quantity of documents submitted.

E-Recording

We are excited to accept electronic recording (E-Recording) of land record documents with four different industry partners: Simplifile, CSC, ePN, and Indecomm.

Customers including title companies, banks, attorney's, lien filers, and others who submit documents to the clerk of court's office for recording can now do so electronically, saving time and money on mailing expenses.

Benefits of E-Recording

  • Documents recorded in minutes
  • Avoid mailing costs, traffic and wasted time
  • Eliminate check writing expenses and payment errors
  • Increase effectiveness and efficiency
  • Shorten the recording gap
  • Streamline your workflows

All you need is a computer, scanner and Internet connection.
For more information or to get started with E-Recording, visit the following websites:

 

Recording Fee Schedule

Intangible Tax, Class "C", on Real Estate Mortgages:

This tax must be paid before the Clerk can accept any mortgage for record, and applies only to mortgages, agreement or contract for deeds, deeds of trust or other liens pertaining to real property:

 
Rate on the amount of the mortgage or the amount financed
Amount is computed to the nearest cent
2 mills (.002) per dollar

 

State Documentary Tax Stamps:

The proper amount of State tax stamps must be affixed to an instrument before it can be recorded. A 3-inch square space for Documentary Stamps and the Clerk's time stamp should be provided at the top right- hand corner of the instrument.

 
Documentary Stamp Tax Rate per F.S. 201.02 - Consideration applies to the full consideration, including existing mortgages $0.70 per $100.00;
$0.70 minimum on all deeds
If a 3-inch square is not provided at the top right-hand corner, there will be a fee for recording an additional page $8.50
NOTE: Type or legibly write the "Total Consideration Amount" in the left corner of the deed (or it may be included in the body).

 

State stamps on mortgages, chattel mortgages, financing statements, security agreements, promissory notes, and written obligations to pay money (F.S. 201.08):

 
Rate of tax on the total amount of note or obligation (On installment notes the tax should be computed on the amount financed) $0.35 per $100.00, or fraction thereof
On Agreement and Contract for Deeds, Conditional Bills of Sale, Retain Title Contracts, etc., on the unpaid balance remaining after down payment $0.35 per $100.00, or fraction thereof
On Agreement for Contract for Deeds, pay Documentary Stamp Tax of total consideration $0.70 per $100.00
Note: Stamps must be affixed to all instruments except Financing Statements

 

The service charge for recording all recordable instruments pertaining to real and personal property and any other miscellaneous papers by photographic process is as follows:

 
Service Charges for Recording  
One Page Instrument, 8 1/2" x 14" $10.00
Each Additional Page $8.50
Examining, Certifying and Recording Plats  
- One Page $30.00
- Each Additional Page $15.00
For indexing instruments recorded in the official records, which contain more than four (4) names, per additional name $1.00
Issuing a Clerk's Certificate $7.00
Recording a Notice of Lis Pendens  
- First Page $5.00
- Each Additional Page $4.00
Note: A self-addressed, postage-paid envelope is required for the return of your documents  
Tax Deeds  
Application Fee $60.00
For disbursement of excess proceeds of tax deed sale, first $100.00 or a fraction thereof $10.00
Miscellaneous Service Charges  
Copies of instruments in public records, by photographic process, of not more than 14" x 8 1/2", per page $1.00
Copies of instruments in public records, by photographic process, of more than 14" x 8 1/2", per page $5.00
Copies of instruments in public records by means other than photographic process, per page $6.00
Certifying copies $2.00
Searching of records, per name, each year $2.00
Recording a Certificate of Discharge, Separation, or Service of Veterans (DD 214) No Charge
Preparing an Affidavit of Domicile, includes oath, administering, attesting and sealing $8.50
Recording an Affidavit of Domicile (1 page) $10.00
Oath, administering, attesting and sealing, not otherwise provided for herein $3.50
Home Solicitation Permit $124.00
Microfilm copies of public records:  
- 16mm 100' microfilm roll $42.00
- 35mm 100' microfilm roll $60.00
- Microfiche, per fiche $3.50
Note: A self-addressed, postage-paid envelope is required for the return of your documents  

 

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